Zen Planning  Package 

• Initial consultation

• Determine goals of couple/establish budget

• Reserve ceremony & reception sites (if necessary) 

• Help with selection of remaining vendors

• Negotiate all contracts with vendors

• Point of contact for the vendors.

• Assist with coordination of rehearsal dinner & farewell brunch (if applicable) 

• Attend consultation appointments with the following vendors:
  Caterer - Wedding Cake - Officiant - DJ or Band - Ceremony Musicians - Invitations - Linens & Rentals - Lighting & Draping - Florist  - Photo & Video

• Arrange all rental equipment

• Finalize vendor reservations, deposits and contracts

• Send itinerary, maps and information to all wedding attendants & vendors

• Handle any regulations or restrictions at ceremony & reception sites

• Creation of wedding day itinerary

• Final review of all contracted company officials to assure complete understanding & adjust timing, details of contract where necessary

• Contacting/confirming set-up/arrival times and details with all vendors 1 week prior to event

• Construction of detailed timeline for the day, distribution to: vendors, site, family, wedding party
  Schedule load in and strike time for vendors

• Final meeting to review all details of event 7-10 days prior to event 

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Rehearsal

• Attend & coordinate procedure for ceremony

• Give ushers a list of guests to be seated in reserved seats (if applicable)

• Make all parties aware of arrival times and meeting places

• Review with wedding party the processional, recessional and any traditions taking place during the ceremony

Wedding Day

• Full day service 

• Contact the bride to reassure her everything is running smoothly

• Check with ceremony & reception site, Supervise set-up of facilities

• Make sure all vendors receive final payment

• Check supplies at guest book and gift table

• Direct musicians to start prelude, check for arriving guests before ceremony begins

• Direct vendors during the ceremony and reception

• Place all accessories in proper places & arrange for them to be picked up by the assigned person at the end of the event

• Keep activities on schedule

• Handle all situations that may arise

• Pack emergency wedding kit

• Act as liaison between vendors