Zen Planning Package
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Initial consultation
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Determine goals of couple/establish budget
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Reserve ceremony & reception sites (if necessary)
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Help with selection of remaining vendors
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Negotiate all contracts with vendors
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Point of contact for the vendors.
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Assist with coordination of rehearsal dinner & farewell brunch (if applicable)
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Attend consultation appointments with the following vendors:
Caterer - Wedding Cake - Officiant - DJ or Band - Ceremony Musicians - Invitations - Linens & Rentals - Lighting & Draping - Florist - Photo & Video -
Arrange all rental equipment
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Finalize vendor reservations, deposits and contracts
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Send itinerary, maps and information to all wedding attendants & vendors
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Handle any regulations or restrictions at ceremony & reception sites
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Creation of wedding day itinerary
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Final review of all contracted company officials to assure complete understanding & adjust timing, details of contract where necessary
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Contacting/confirming set-up/arrival times and details with all vendors 1 week prior to event
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Construction of detailed timeline for the day, distribution to: vendors, site, family, wedding party
Schedule load in and strike time for vendors -
Final meeting to review all details of event 7-10 days prior to event
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Rehearsal
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Attend & coordinate procedure for ceremony
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Give ushers a list of guests to be seated in reserved seats (if applicable)
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Make all parties aware of arrival times and meeting places
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Review with wedding party the processional, recessional and any traditions taking place during the ceremony
Wedding Day
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Full day service
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Contact the bride to reassure her everything is running smoothly
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Check with ceremony & reception site, Supervise set-up of facilities
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Make sure all vendors receive final payment
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Check supplies at guest book and gift table
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Direct musicians to start prelude, check for arriving guests before ceremony begins
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Direct vendors during the ceremony and reception
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Place all accessories in proper places & arrange for them to be picked up by the assigned person at the end of the event
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Keep activities on schedule
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Handle all situations that may arise
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Pack emergency wedding kit
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Act as liaison between vendors