•Work to begin with planning 60 days from event date
•Up to 10 hours service on event day
•Initial consultation
•Meeting to determine what needs to be completed or organized
•Review all vendor contracts and make sure set up and strike times are scheduled appropriately
•Unlimited phone conversations
•Walk-through at event site(s)
•Meeting with client 1 week prior to event to go over all final details
•Coordination of rehearsal by Karma team member
•Contacting/confirming set-up/arrival times and details with all vendors 2 weeks prior to event
•Construction of detailed timeline for the day, distributing to: vendors, site, and any other key participants
•Preparation of vendor and “key people” contact sheet
•Position favors or any other items necessary for the event
•Liaison between client and vendors
•Direction of family members, inform of arrival/photo times, details of scheduled events, delegated tasks, etc.
•Maintain timeline
•Coordination of special events, i.e. toasts, special dances, etc.
•Organization of gifts to be collected or delegated to family member
•Collection of any personal items at the end of the event and given to designated person